⚡ A productivity blueprint to run your life with clarity, focus, and ease.

Hey! I’m Vera. I run two businesses, create content, train, spend time with people I love, and still get 8 hours of sleep. I was tired of feeling busy without real progress, so I built a simple 3 step system in Notion that actually keeps me on track.

So many of you asked for my exact setup. This is the planner I use every day, packaged into a Notion template you can duplicate and start using right away ⤵️

Start here

1. First, **sign up on Notion for FREE** if you haven’t already to start planning your life.
2. Click Duplicate in the top right.
3. Go to Step 1: Brain Dump and empty your head. Everything belongs here.
4. Move items into the Eisenhower Matrix, then time block them on your calendar.

✨ Pro tip: make it yours. Rename pages, add your routines, and keep it honest. The more real you are here, the faster this system works for you.

Step 1: BRAIN-DUMP

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This is your mental inbox. Add every single task or idea here: work, fitness, life admin, personal, or random.

How to use it:

1. Click New Page and type it in.
2. Choose a Category (Work, Fitness, Life Admin, Personal, or Random).
3. Add a Deadline if there is one.
4. Tick if it is Urgent and/or Important.

The system will automatically place the task into Do First, Schedule, Delegate, or Eliminate.

💡 No second guessing. Just brain dump and let the system sort it for you.

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Step 2: ORGANIZE WITH EISENHOWER MATRIX

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Everything you added in Step 1 will appear here, sorted into the four quadrants.

✅ Do First = Urgent and Important

📅 Schedule = Important, not urgent

🤝 Delegate = Urgent, not important

❌ Eliminate = Not urgent and not important

How to use it:

• Review where your tasks land.
• Adjust Urgent and Important checkboxes if needed.
• Drag tasks between quadrants if you want to re-evaluate.

💡 When I first used this, I realized half my list did not even matter. That is the power of clarity.

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IMPORTANT

URGENT

<aside> <img src="/icons/checkmark_green.svg" alt="/icons/checkmark_green.svg" width="40px" /> DO FIRST

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NOT URGENT

<aside> <img src="/icons/checkmark_yellow.svg" alt="/icons/checkmark_yellow.svg" width="40px" /> SCHEDULE

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NOT IMPORTANT

<aside> <img src="/icons/checkmark_blue.svg" alt="/icons/checkmark_blue.svg" width="40px" /> DELEGATE

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<aside> <img src="/icons/checkmark_red.svg" alt="/icons/checkmark_red.svg" width="40px" /> ELIMINATE

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This table automatically pulls in the tasks you created above. No need to re-enter anything.

How to use it:

• 📝 Review everything that carried over from your Brain Dump.
• ✅ Use the Urgent and Important checkboxes to confirm priorities.
• 📌 Update the Status column so each task is labeled as Do First, Schedule, Delegate, or Eliminate.
• 🗓 Add a Deadline to keep yourself accountable.
• ✔️ Tick Done when you finish a task and watch the list clear.

💡 This is the control center of the whole system. Check in daily to keep everything flowing smoothly from ideas → priorities → action.

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Tasks

Step 3: SCHEDULE AND TRACK

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Your tasks automatically flow here as both a table and a calendar view. Nothing needs to be retyped.

How to use it:

1. Open the Tasks Table to see everything in one place.
2. Add or adjust Deadlines to stay accountable.
3. Switch to the Calendar view and drag tasks into specific times.
4. Tick Done when finished.

💡 This is where the system becomes real. Your brain dump is now in your calendar, structured and ready for action.

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✨ You did it